This material has been prepared and compiled to serve as a helpful guide for new members of the Board of Directors of The American Radio Relay League, Inc., and as a working tool for all Directors.  It carries out an instruction of the Board (Minute 62, 1973 Annual Meeting) jointly to the Administration & Finance Committee and the Chief Executive Officer.

 

In addition to the basic Articles of Association and the By-Laws, it contains general background information of the League management structure as well as the organization of the Headquarters office and staff, plus summaries of basic policies and procedures either officially established or regularly observed through long custom.  It is in looseleaf form so that supplements and replacements may be used from time to time to keep it up to date.

 

 

SECTION 1: REFERENCES AND GOVERNING DOCUMENTS

Contents

1.1 Basic Purpose of ARRL

1.2 ARRL GOVERNING DOCUMENTS

   1.2A - Articles of Association

   1.2B - By-Laws

   1.2C - Standing Orders

1.3 ARRL Management Organization Chart

1.4 Divisional Boundary Map

1.5 ARRL Mission Statement

SECTION 2: ETHICAL CONDUCT OF BOARD MEMBERS AND DIRECTORS

Contents

2.1 Guidelines for Ethical Conduct

2.2 Policy Governing Authority to Represent ARRL

2.3 Election Conduct

 

SECTION 3: POSITION DESCRIPTIONS

Contents

3.1 President

3.2 Vice President

3.3 Treasurer

3.4 Chief Executive Officer

3.5 Secretary

3.6 Chief Financial Officer

3.7 Policy Governing League Counsel

 

SECTION 4: THE ARRL BOARD OF DIRECTORS

Contents

4.1 Board of Directors Meetings

4.2 Guidelines for Preparing a Board Motion

4.3 Confidentiality Statement

4.4 Confidentiality of Board of Directors Communications

4.5 Relations with ARRL HQ Staff

4.6 Investment Policy Statement

 

SECTION 5: COMMITTEES

Contents

5.1 Standard Committee Report Format

5.2 Executive Committee Operations and Procedures

5.3 Standing Committees Operations and Procedures

5.4 Advisory Committees

5.5 Ad Hoc Committees    

5.6 ARRL Awards Committee

5.7 ARRL Working Groups and Task Forces  

5.8 Committee of Tellers Standard Operating Procedures

5.9 Current Roster of All Committees

 

SECTION 6: HEADQUARTERS AND STAFF

Contents

6.1 Narrative Description of HQ Officers and Staff

   6.1A - Publications Mission Statement

   6.1B - Publications Project Considerations

   6.1C - Volunteer Examiner Coordinator Statement of Purpose

6.2 Communications to and from HQ

   6.2A - Ordering Publications

   6.2B - Complimentary Publications for the ARRL Official Family

   6.2C - Mailing list Request Form

6.3 Prerequisites for Past Officers and Directors

6.4 Key Staff Personnel List

 

SECTION 7: TRAVEL AND EXPENSE REIMBURSEMENT

Contents

7.1 Reimbursement for Expenses

7.2 ARRL Travel Policy

7.3 Travel Expense Reimbursement Form Instructions

7.4 ARRL Travel Accident Policy

7.5 Guidelines for Unreimbursed Expenses

SECTION 8: ARRL CONVENTIONS AND HAMFESTS

Contents

8.1 Convention and Hamfest Planning 

8.2 Official Rules and Regulations

8.3 Terms and Conditions Governing the Availability of HQ Mailing Lists

 

SECTION 9: THE ARRL FIELD ORGANIZATION

Contents

9.1 ARRL Field Organization Structure

   9.1A - Section Budget Guidelines

9.2 FIELD ORGANIZATION DESCRIPTIONS

   9.2A - Section Manager

   9.2B - Assistant Section Manager

   9.2C - Section Emergency Coordinator

   9.2D - Assistant Section Emergency Coordinator

   9.2E - District Emergency Coordinator 

   9.2F - Assistant District Emergency Coordinator

   9.2G - Emergency Coordinator

   9.2H - Assistant Emergency Coordinator

   9.2I - Official Emergency Station

   9.2J - Section Traffic Manager

   9.2K - Assistant Section Traffic Manager

   9.2L - Net Manager

   9.2M - Official Relay Station 

   9.2N - State Government Liaison

   9.2O - Local Government Liaison

   9.2P - Public Information Coordinator 

   9.2Q - Public Information Officer

   9.2R - Technical Coordinator

   9.2S - Technical Specialist

   9.2T - Affiliated Club Coordinator

   9.2U - Section Youth Coordinator

   9.2V - ARRL Bulletin Manager

9.3 Volunteer Counsel Program

9.4 Technical Advisor

9.5 Volunteer Consulting Engineer Program

9.6 ARRL Volunteer Monitoring Program

 

SECTION 10: POLICY RELATING TO ASSISTANT DIRECTORS

 

SECTION 11: COMMUNICATION WITH DIVISION MEMBERSHIP

 

SECTION 12: GUIDELINES FOR AWARDS AND HONORS

Contents

12.0  Procedure for Presenting Awards

12.1 QST Cover Plaque Award

12.2 ARRL Technical Merit Award

12.3 ARRL Doug DeMaw, W1FB, Technical Excellence Award

12.4A ARRL Technical Innovation Award

12.4B ARRL Amateur Radio Innovation Award

12.5 ARRL Technical Service Award

12.6 ARRL Microwave Development Award

12.7 ARRL Goldwater Scholarship

12.8 Hiram Percy Maxim Memorial Award

12.9 Honorary Vice President

12.10 Director Emeritus

12.11 ARRL Hall of Fame

12.12 ARRL International Humanitarian Award

12.13 ARRL Herb S. Brier Instructor of the Year Award

12.14 President Emeritus

12.15 Philip J. McGan Memorial Silver Antenna Award

12.16 Bill Leonard, W2SKE, Professional Media Awards

12.17 Colvin Award

12.18 President's Award

12.19 Knight Distinguished Service Award

12.20 George Hart Distinguished Service Award

12.21 The Centurion Award

 

SECTION 13: SOCIAL MEDIA AND PUBLIC RELATIONS POLICIES

Contents

13.1 Social Media Policy

13.2 Public Relations Assistance

 

SECTION 14: THE FCC - RULES FOR AMATEUR RADIO RULEMAKING PROCEDURE

 

SECTION 15: THE INTERNATIONAL AMATEUR RADIO UNION (IARU)

Contents

15.1 About IARU

15.2 IARU Constitution and By-Laws

15.3 IARU Member Societies

15.4 Spectrum Requirements of the Amateur-Satellite Services

15.5 IARU Administrative Council Meeting Records and Resolutions